AI Intake & Booking Systems

Every Lead.
Answered.
Automatically.

We install an AI system that responds to every inbound lead in under 60 seconds, qualifies them, and books consultations directly into your calendar — 24 hours a day.

<60s
Response time
24/7
Always on
7
Days to live
Scroll
The Problem

You're spending on ads.
But missing the leads.

Every enquiry that comes in after 6pm, on weekends, or while your team is with a client — goes unanswered. That lead calls your competitor, who picks up.

It's not a marketing problem. It's a response speed problem. And it's costing you more than you know.

78%
of clients go with the first business that responds to their enquiry
NAR 2025
47h
average response time across service businesses. You're already too late.
InsideSales.com
400%
higher conversion when you respond within 5 minutes vs 60 minutes
HBR Lead Response Study
27%
of all inbound leads receive zero response. Ever.
Drift / Salesforce 2024
The System

HOW IT
WORKS

Installed in 7 days. Runs forever. Your team does nothing.

01
💬
Lead Reaches Out
Via your website form, WhatsApp, Instagram DM, or phone — any channel you use.
Any hour. Any day.
02
⚡
AI Responds Instantly
Under 60 seconds. Greets them by name, answers questions, sounds like a real person.
Response < 60 seconds
03
🎯
Qualifies the Lead
Asks the right questions — treatment interest, budget, availability. Scores fit automatically.
2–3 minute conversation
04
📅
Books the Appointment
Directly into your calendar. Confirmation sent. Reminders automated. No-shows reduced by 60%.
Zero staff involvement
05
📊
You See Everything
Weekly report: leads captured, booked, conversion rate, revenue attributed. Full visibility.
Weekly automated report
Who We Serve

BUILT FOR
SERVICE BUSINESSES

💆
Med Spas & Aesthetics
Instagram DMs flooding in at midnight. No one responds until morning. Those leads are gone.
Avg LTV: $5,000–$15,000 per client
⚖️
Law Firms
27% of legal leads get zero response. Each missed case = $16,500 in lost fees on average.
Avg case value: $50,000
🏠
Real Estate
78% of buyers go with the first agent who replies. Evening enquiries decide who wins the deal.
Avg commission: $12,000
🦷
Dental Practices
New patient enquiries going to voicemail after hours. 20% no-show rate without automated reminders.
Avg new patient LTV: $3,000
🏋️
Clinics & Healthcare
Consultation requests submitted at 10pm sit unanswered until Monday. Patients book elsewhere.
Avg consult value: $500+
Investment

SIMPLE.
TRANSPARENT.
ROI-FIRST.

Single Location
$15,000 setup + $3,000/mo
Independent clinic, law firm, or med spa. Live in 7 days.
Multi-Location (2–5 sites)
$30,000 setup + $3,000/mo
Group practices and regional chains. Centralised dashboard.
Enterprise (5+ locations)
$50,000 setup + $3,000/mo
DSOs, franchise networks, national brands. White-glove delivery.
What's Included

EVERYTHING.
NOTHING EXTRA.

→
AI Intake System Custom-built for your niche. Responds in your brand voice. Handles objections.
→
Calendar Integration Direct booking into your existing calendar. No new software to learn.
→
Multi-Channel Coverage Website chat, WhatsApp, Instagram DM, SMS — wherever leads find you.
→
Automated Follow-Up No-show recovery, confirmation sequences, re-engagement campaigns.
→
Weekly Performance Report Leads captured, booked, conversion rate. Delivered to your inbox automatically.
→
Ongoing Optimisation We monitor and improve conversion rates monthly. You never touch it.

Stop Losing
Leads Tonight.

Book a 15-minute call. We'll show you exactly how many leads you're currently missing — and what it's costing you.

Book a 15-Min Call contact@catalyzer.agency